FedBid

Getting Started

Registering

Seller registration is a two-part process that requires certain confirmations and approvals.

Part 1 involves offline completion of FedBid’s registration form and requires the signature of an authorized officer or executive of the Seller organization.

  1. Go to www.fedbid.com and click on ‘Seller Sign In’.
  2. On the Seller Log In page, click ‘Continue’ in the Create an Account box.
  3. On the FedBid Seller Registration page, click on the first letter of your company name in the Company Name Index, and review the dropdown list to see if your company is already registered with FedBid. If so, continue to Step Two.
  4. If your company is not already registered, download, print and complete the FedBid Seller Registration Form, obtain the signature of an authorized company officer and fax the completed, signed form to the number provided on the form.
  5. FedBid will review the information and compare it with data posted on both the federal government’s Central Contractor Registration (CCR) at www.ccr.gov and the Excluded Parties List (EPLS). Once FedBid has confirmed the company’s information on CCR and that it has not been included in the EPLS, FedBid will add company’s information to the FedBid database, and FedBid will contact the specified Seller POC to complete Part 2.

Part 2 involves registration of individual sales agents under a company that has previously registered on FedBid.

  1. Go to www.fedbid.com and click ‘Seller Sign In’.
  2. On the Seller Log In page, click ‘Continue’ in the Create an Account box.
  3. On the FedBid Seller Registration page, click on the first letter of your company name in the Company Name Index, select your company name from the dropdown box and click Continue.
  4. Complete the Sales Agent form and click ‘Continue’.
  5. On the confirmation page review all information entered. If you need to make changes, click ‘Edit’. If the information is complete and correct as entered, click ‘Submit Registration’.
  6. FedBid will then activate the sales agent account and send to the sales agent an e-mail with a link for creating a password and security question. After creating these two items, the sales agent can begin using FedBid.

Logging In

Go to www.fedbid.com and click ‘Seller Sign In’. In order to sign in to FedBid, all users are required to enter their e-mail addresses and passwords in the corresponding fields on the Seller Log In page and indicate their acceptance of the FedBid Terms of Use. Please remember that e-mail addresses and passwords are case sensitive; therefore, information must be entered exactly as it was entered during registration. Users may click ‘Forgot your password?’, located under the Log In fields, for automated assistance.

Opportunity Notification

Check ANY and ALL subcategories that apply to what your company provides to ensure you get the appropriate notifications. This page is very important. You will ONLY have access to opportunities from the subcategories you select. After checking off all applicable sub-categories you will go to the bottom of the page and click ‘Continue’. This will populate your account with all opportunities currently posted under your selected subcategories. Note: Sellers should review their socio-economic classifications as well as their individual category/sub-category selections on a regular basis in order to ensure they are viewing the most appropriate opportunities possible. Example: A Seller will not be able to view a procurement that is restricted to small businesses if that Seller is not registered as a small business.

Viewing Buys

To view the specific details of a buy, click on the 5-digit ‘Buy Number’ located to the left of the bid description under Opportunities. To decline to Bid, just click on the ‘No-Bid’ button to the right of the description. This will notify the buyer that you have viewed the opportunity but have determined not to submit a Bid. The solicitation will then be removed from your ‘Opportunities’ list; however, if you change your mind later and wish to bid on a Buy for which you previously submitted a No-Bid, you can view those Buys under the ‘Active Bids’ tab/’No Bids’ submenu. In order to view all of your Bids, you will need to click the ‘Complete List’ tab under Active Bids on the dashboard, or go to the top of your screen and click on the ‘Active Bids’ tab.

Submitting Bids

Submitting a Bid is fast and easy. The process takes approximately 5 minutes to enter the data, assuming pricing has been prepared. (Please note that it may take longer based on the number of line items in the Buyer’s request.) The process consists of a few simple steps:

  1. Review Buys in the ‘Opportunities’ section of the My Home page.
  2. Click ‘Buy #’ link to the right of each Buy Description.
  3. After reviewing Buy Specifications, click ‘Place Bid’. Please note that some Buys may include bad specs (e.g., discontinued, end of life, wrong part number). If you are unable to deliver the line item as requested due to a bad spec, DO NOT BID, unless the Buy terms instruct otherwise. Instead, notify us by email at clientservices@fedbid.com.
  4. Complete the first page of the Bid form, which includes general bid description, seller internal reference number information, acknowledgement of compliance with buyer’s contract request and Buy terms, and click ‘Continue’.
  5. Complete the second page of the Bid form, which contains all pricing and line item description responses, and click ‘Continue’. Use extreme care in this phase as you are committing to provide the specific item(s) at your stated price. All opportunities on the FedBid system are ‘all or nothing’ (unless otherwise stated within the specification), so you MUST bid all of the requested items; no partial bidding is allowed.
  6. Review the Bid Confirmation Page then click ‘Submit Bid’. Please note that your Bid will not be received unless this step is completed. A successful submittal will result in a message confirming that your bid has been successfully submitted.
  7. View immediate Bid Status of ‘LEAD’ or ‘LAG’. (LEAD means that a Bid is in the lead position at a specific moment in time during the Buy process; LAG means that a Bid is not in the lead position at a specific moment in time during the Buy process and that it may be lagging to competitor bids and/or an Active Target Price.)

If at anytime you need help submitting your Bid or you are unsure if you qualify to participate, please contact clientservices@fedbid.com or call 877.933.3243.