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How the Selected Seller Invoices the Buyer
Subscribing to FedBid is free to Sellers, which means there is no cost to register, view opportunities or bid. FedBid applies a proportional Transaction Fee to all Bids within a particular Buy and includes the Transaction Fee in the total Bid Price submitted to the Buyer for consideration. Unless otherwise agreed by FedBid and Buyer, the resulting FedBid Fee for any Buy is included in the payment from the Buyer to the Selected Seller or the third party for which the Selected Seller is acting as authorized representative or agent. If you have been chosen as the Selected Seller, you will automatically receive the buyer’s point-of-contact information via email from FedBid. Either the Buyer may contact you or you may contact the Buyer directly to complete the ordering process. The Buyer will issue the order directly to you in the form of either a purchase order (PO) or purchase card (PCard) authorization, based on the terms of the competition. Therefore, all orders, regardless of payment method (PO or PCard), will consist of the pricing submitted online, plus the FedBid Fee and applicable government contract access fees if incorporated online. The FedBid Fee is structured as a not-to-exceed 3% but may be less depending on the specifics of the competition. For example, if you bid on an opportunity and your bid price was $100.00, the Buyer will view and accepted the price of $103.00. The Buyer then will issue an order for $103.00, and you will invoice the government for $103.00. Your invoice to the government MUST mirror the price structure utilized online. The FedBid Fee and contract access fees must not be separated unless done so within the specification of the competition. Please contact ClientServices@FedBid.com if you need assistance determining fee structure or amounts.
Buyer contact information and invoicing instructions are typically contained in the Buyer’s order; however, the attachment in the sidebar, to the right (“Buyer Invoicing and Payment Info”), also contains POC information for some Buyers for issues related to invoicing and payment.
How FedBid invoices the Selected Seller
FedBid will ONLY invoice the Selected Seller after the Buyer has accepted a Seller’s bid. The FedBid invoice will include system-generated competition-specific information for identification and referencing purposes. This information includes:
- FedBid Buy #
- Accepted Bid #
- Invoice Date
- Buying Agency
- Agency’s PO# (or “Purchase Card”)
- Competition Description
- Your Salesperson
- Your Bid Amount
- Total Paid By Buyer
- FedBid Fee Amount
The payment term utilized by FedBid is:
- 1% 30, Net 60 — For all regular buys and off-line purchase card transactions. Note that FedBid does not extend the 1% discount to credit card payments.
If your company requires an internal Purchase Order in order to voucher invoices, it is your responsibility to provide to FedBid an internal purchase order number. This can be done by emailing the purchase order number to Invoicing@FedBid.com (please reference one or more of the following: FedBid Invoice #, Accepted Bid #, Agency PO#.) FedBid will then include your internal purchase order number on our invoice, which will expedite the vouchering process for your accounting department.
How the Selected Seller pays FedBid
When you pay FedBid, please reference the invoice number. You may pay by:
Check - mail to the following address:
8500 Leesburg Pike, Suite 602
Vienna, Virginia 22182
Credit Card — we accept Visa, MasterCard, American Express and Discover. If you wish to pay by credit card, please call (571) 405-5000. We will ask for certain credit card information and process the payment immediately. We can have a receipt emailed or faxed upon request.
ACH/Wire - please call (571) 405-5000 or email Invoicing@FedBid.com and request our bank information.
How to request a credit (due to order cancellation/modification)
If your order was cancelled or modified subsequent to acceptance on FedBid, you are generally entitled to receive a credit. It is your responsibility to notify FedBid of any changes that you believe should reduce or eliminate the FedBid Fee that has been invoiced to you.
At your earliest convenience, please send an email to Invoicing@FedBid.com requesting a credit, and include any pertinent information and documentation. We will review your request and respond within 2 business days. We may request further documentation supporting your request. If we accept your request, we will either credit your invoice in full or adjust your invoice amount. We will mail a Credit Memo and / or Adjusted Invoice to you.
From time to time certain deals are accepted on FedBid that require extended delivery periods. Due to this, we understand that Sellers may not receive payment from the Government within 60 days. In such circumstances, we request Sellers to submit a signed Non-Payment Certification.